VERMONT ASSESSORS AND LISTERS ASSOCIATION
BY-LAWS AND CONSTITUTION
Name and Objectives
Section 1. Name: The name of the association shall be the Vermont Assessors and Listers Association, hereinafter called the Association.
Section 2. Objectives: The objectives of this Association shall be to improve the standards of assessment practice through education to Listers and Assessors; to provide a clearing house for the collection of information relating to assessment practice; to help educate the tax-paying public on the true nature and importance of the work performed by the assessing officers; and to disseminate the ideas and opinions of the Association to the appropriate policy making bodies.
Membership and Dues
Section 1. Regular Members: All elected, appointed or contracted assessment or listing officials in Vermont may become members upon payment of annual dues. Only regular members shall have voting rights or may serve as officers.
Section 2. Other members: Affiliate Members – Any person or organization with an interest in assessment may be a non-voting member.
Section 3. Dues: Annual dues shall be set by the Board and shall run from July 1st through June 30th.
Section 4. Fiscal Year: The fiscal year of the Association shall be from July 1st through June 30th.
Board of Directors
Section 1. Board of Directors: The Board of Directors, hereinafter called the Board, shall consist of the President, Vice President, Secretary, & Treasurer, one representative or one alternate from each county in the state of Vermont, to be elected by the individual county at the annual meeting, with each county having one vote on the Board. All members of the Board shall be regular members.
Section 2. Governing Body: The governing body of the Association shall be the Board.
Section 3. Officers: President, Vice President, Secretary, and Treasurer shall be elected by the membership at the annual meeting and shall be a regular voting member of the Board.
Section 4. Reimbursement: Board Officers and Committee Members of the Association may submit invoices for actual expense reimbursement in fulfilling the requirements of their elected position.
Section 5. Past President: The most recent past president shall be a voting member of the Board.
Section 6. Terms of Office: All terms of office shall run from the close of an annual meeting to the close of the next annual meeting.
Section 7. Quorum: For the purposes of transacting official business, a quorum shall consist of a majority of voting members of the Board.
Section 8. Vacancy in Office: When a vacancy on the Board occurs for the office of the Vice President, Secretary, or Treasurer during the fiscal year the Board shall appoint any regular member in good standing to fill the vacancy, who shall serve until the close of the next annual meeting, excepting when a vacancy occurs in the office of President, the Vice President shall immediately succeed thereto.
Duties of the Officers
Section 1. President: The President shall be the chair of the Board and shall preside at all meetings of regular members held for the purpose of transacting Association business; shall appoint all committees, either on own initiative or at the request of the Board; and shall perform such other duties as may be assigned by the Board.
Section 2. Vice President: The Vice President shall exercise all the powers of the President during the President’s absence or inability to act and shall perform such other duties as may be assigned by the Board.
Section 3. Secretary: The Secretary shall give notice and keep minutes of all meetings; have custody of the records of the Association and its seal; and shall attest all necessary instruments.
Section 4. Treasurer: The Treasurer shall be the chief financial agent of the Association and shall exercise such authority and perform such duties as may be prescribed by the Board; shall have custody of all funds, securities, and legal instruments of the Association; and shall be responsible for their safe keeping. To this end, subject to the approval of the Board, the Treasurer may determine the place and manner of depositing and safe keeping of such funds, securities and legal instruments.
Section 1. Disbursement: It shall be the duty of the Board to prescribe the method for handling receipts and disbursing the funds of the Association.
Section 2. Bonds: The Treasurer and any other officer, agent or employee of the Association who may be designated by the Board may be required to furnish a bond in such amount and with such securities as the Board shall approve. The cost of said bond shall be paid by the Association and the securities shall be deposited and kept as the Board may direct.
Section 3. Audit: Within 60 days following the close of the fiscal year, the Treasurer shall submit to the Board all financial records of the Association. A three member auditing committee shall be appointed by the President. The auditing committee will examine all financial Records and submit a written report of its findings to the Board at the second meeting of the Board in the new fiscal year.
Section 1. Annual Meeting: The annual meeting of the members shall be held during each fiscal year following a fourteen (14) day written notice to the members of the Association.
Section 2. Board Meetings: Meetings of the Board shall be held upon the call of the President or upon request in writing by any five (5) members of the Board. At least five (5) days notice shall be given all members of the Board by the Secretary. Notices may be given by telephone, by mail or e-mail and sent to the member’s last known address.
Section 3. Agenda: An item on the agenda at the annual meeting shall be the election of Officers and County Representatives/Alternates to the Board.
Section 4. County and/or Regional Chapters: Any county or area of the state may form a regional chapter of the Association. Such chapter shall be guided by the Constitution of the parent Association. The county director or directors of such chapter shall be chair or co-chair. The objectives of any such chapter shall be the same objectives as those of the Association, except the objective “to disseminate ideas and opinions to the appropriate policy making bodies”. This objective shall be met through the Board of Directors of the Association. Each chapter shall be responsible for any and all expenses they may incur.
Section 1. Holding elections: The manner of holding elections including forms to be used, the method of voting, the counting of ballots, and the rules of procedure pertaining thereto, shall be prescribed by the Board.
Section 1. How amended: This Constitution and by-laws may be amended by a majority vote of the regular members in good standing, present and voting at an annual meeting or at a special meeting duly warned for such purpose, where notice of any proposed amendment shall have been sent to all regular members not less than fifteen (15) days prior to any such meeting.
Section 2. How proposed: Amendments may be proposed either by initiatory petition signed by not less than ten (10) regular members or by resolution of the Board. Such petitions or resolutions shall be placed in the hands of the President or Secretary, who shall, within the time hereinbefore prescribed, notify all regular members that such proposed amendments shall be voted at the next meeting of members.
Section 1. Vermont Assessment Policy: The broad outline of assessment policies to be supported by the Vermont Assessor and Lister Association during the ensuing legislative session will be developed by the Legislative Committee; reviewed and amended as needed and approved by the Board of Directors and adopted at the annual meeting. Suggested policy initiatives and amendments may also be presented by members, in writing, prior to the meeting or on the floor at the meeting. The existing language of the Assessment Policy shall remain unchanged from year to year unless amended by two-thirds of the votes cast at the Association’s Annual Meeting.
Section 2. Specific Legislation: The Legislative Committee may recommend specific proposals of legislation within the adopted Assessment Policy for consideration by the Board of Directors.
Section 3. Policy Proposals: The Board of Directors may, from time to time, during the legislative session adopt VALA proposals consistent with VALA policies.
* Changes shown in italics adopted at the September 21st, 2012 Annual Meeting.